Punjab Police Tenant Registration: Online Guide

What Is Tenant Registration?

Tenant registration is the process of recording a tenant’s information with the local police. In Pakistan, every landlord who rents out a property — whether residential, commercial, or agricultural — must provide the tenant’s details to the police station under whose jurisdiction the property falls.

The Punjab Police Tenant Registration System (TRS) was launched by the Punjab Information Technology Board (PITB) in collaboration with Punjab Police to digitize this process. The system maintains a centralized database of all tenants in Punjab, which helps law enforcement agencies in preventing crime, tracking temporary residents, and maintaining public safety records.

Legal Requirement & Penalties

Tenant registration in Punjab is governed by the Punjab Information of Temporary Residents Act 2015. Under Section 3 of this Act:

• The landlord, tenant, and property dealer (if involved) must provide tenant information to the police within 15 days of handing over possession
• Hotel owners, hostel managers, and inn-keepers must report guest information within 24 hours
• When a tenant vacates, the landlord must inform the police within 15 days

Who Must Register as a Tenant

The following individuals are required to register under the Punjab tenant registration system:

• Tenants in rented houses or apartments — Anyone living in a rented residential property
• Students in hostels or rented rooms — Students from other cities staying in hostels or paying-guest accommodations
• Employees on temporary postings — Government or private sector employees posted away from their permanent address
• Commercial tenants — Businesses operating from rented shops, offices, or warehouses
• Temporary city residents — Anyone staying in a city other than their permanent address for an extended period

Both the landlord and the tenant are responsible for ensuring registration. If a property dealer facilitated the rental, the dealer must also participate in the process.

Documents Required for Tenant Registration

How to Register a Tenant Online (Punjab Police)

The Punjab Police tenant registration portal allows landlords and tenants to complete the process without visiting a police station. Here is the step-by-step process:

1. Visit the Punjab Police website at punjabpolice.gov.pk and click on “Public Services,” then select “Tenants Registration.” You can also go directly to trs.punjabpolice.gov.pk
2. Enter your mobile number — The system will send an OTP (One-Time Password) via SMS for verification
3. Enter the OTP code and proceed to the registration form
4. Select registration type — Choose whether you are registering as a tenant, landlord, or property dealer
5. Enter CNIC numbers of both the landlord and tenant
6. Fill in personal details — Full name, guardian’s name, contact number, gender, province, district, and permanent address for both parties
7. Enter property details — House/flat/shop number, street, sector, property type (residential, commercial, industrial, or agricultural), and nearest police station
8. Upload documents — Upload photographs of both parties (max 5MB each) and a copy of the rent agreement (max 5MB)
9. Enter agreement dates — Specify the start and end dates of the rental agreement
10. Review and submit — Check the security verification box and submit the form

You can also use the Punjab Police Pakistan mobile app (available on Google Play and App Store) to register tenants directly from your phone.

How to Register at a Police Station

If you prefer offline registration or the online portal is unavailable, visit your nearest police station or Police Khidmat Markaz:

1. Visit the police station under whose jurisdiction the rented property falls
2. Obtain the Karaya Dari Form (Tenant Registration Form) from the front desk
3. Fill in the form with details of both landlord and tenant — names, CNIC numbers, addresses, and property information
4. Attach required documents — CNIC copies, photographs, and rent agreement copy
5. Both parties must be present — The tenant and landlord (or their authorized representative) must appear together
6. Submit the form to the Moharrar (front desk officer)
7. Receive the registration certificate — After verification, an attested copy of the Karaya Dari Form is issued within 15–20 minutes

Tenant Registration Form PDF

The Punjab Police tenant registration form (Karaya Dari Form) can be obtained from the following sources:

• Punjab Police website — Visit punjabpolice.gov.pk/tenants to download or fill the form online
• Police stations — Physical copies are available at all police stations across Punjab
• Police Khidmat Markaz — Available at all facilitation centers

The form requires the following information:

• Full name and CNIC number of landlord and tenant
• Father’s / guardian’s name
• Permanent and temporary addresses
• Contact numbers
• Property address and type
• Rental agreement duration
• Nearest police station

Police Tenant Verification Process

After submission of the tenant registration form (online or offline), the police conducts a verification process:

1. Document verification — The police verifies the CNIC numbers of both parties through the NADRA database
2. Criminal record check — The tenant’s name is checked against police records for any criminal history
3. Physical verification — In some cases, a police constable or ASI may visit the rented property to verify the tenant’s residence
4. Certificate issuance — Once verified, the police issues a registration certificate that confirms the tenant’s legal status at the address

The verification process typically takes 15 to 20 minutes for walk-in registrations. For online submissions, the police station may take 1–3 working days to process and verify the application.

Police may conduct additional surprise checks at any time after registration. This is standard practice and tenants should cooperate by presenting their registration certificate when asked.

Tenant Registration in Islamabad

In Islamabad, tenant registration is managed by the Islamabad Capital Territory (ICT) Police. The process is similar to Punjab:

1. Visit the Islamabad Police website at islamabadpolice.gov.pk
2. Navigate to “Public Services” and select “Tenant Registration”
3. Click “Online Application”
4. Select whether you are the owner or tenant
5. Fill in all required fields (name, CNIC, address, property details)
6. Check the confirmation box and submit

Alternatively, visit the nearest police station in Islamabad with the same documents required for Punjab registration.

Tenant Registration in Sindh & KPK

Sindh

In Sindh, tenant registration is governed by the Sindh Rented Premises Ordinance and local police regulations. Landlords must register tenants at the nearest police station. The penalty for non-registration in Sindh includes imprisonment up to 6 months and a fine of PKR 10,000 to PKR 45,000.

Khyber Pakhtunkhwa (KPK)

KPK Police also requires tenant registration under provincial security laws. The registration can be done at any police station in KPK. Penalties for non-compliance range from a few days to one year of imprisonment, sometimes combined with a fine.

Balochistan

Balochistan follows a similar process through its provincial police stations. Landlords should contact their nearest police station for the specific form and requirements.

After Registration: What to Keep

• Registration certificate — Keep the attested copy of the Karaya Dari Form safe. You will need it during police search operations or if asked to prove your tenancy
• Renewal on agreement change — If the rent agreement is renewed or the tenant moves to a different property, a new registration is required
• Vacating notification — When the tenant vacates, the landlord must inform the police within 15 days
• Update changes — Any change in tenant details (additional family members, sub-letting) must be reported to the police

Tenant registration is just one of several Punjab Police online services. If you own a vehicle, you can also check your e-challan online to view and pay any outstanding traffic fines without visiting a police office.

Frequently Asked Questions

Is Punjab Police tenant registration free?

Yes, the tenant registration process is completely free of cost, both online and at police stations. If anyone demands payment for registration, report it immediately to the Punjab Police helpline 8787.

What is the deadline for tenant registration in Punjab?

Under the Punjab Information of Temporary Residents Act 2015, the landlord must register the tenant within 15 days of handing over possession of the property. For hotels and hostels, the deadline is 24 hours.

Can I register a tenant online without visiting the police station?

Yes. The Punjab Police Tenant Registration System at trs.punjabpolice.gov.pk allows complete online registration. You can also use the Punjab Police Pakistan mobile app. The tenant does not need to be physically present for online registration.

What happens if I don’t register my tenant?

Non-registration is a criminal offence under the Punjab Information of Temporary Residents Act 2015. The penalty includes imprisonment of up to 6 months and a fine ranging from PKR 10,000 to PKR 100,000. Police can file cases against violators without prior notice.

Do students living in hostels need tenant registration?

Yes. Students living in hostels, rented rooms, or paying-guest accommodations in a city other than their permanent address are required to be registered. Hostel owners must register all residents with the local police.

How long does the police verification take?

For walk-in registration at a police station, verification typically takes 15 to 20 minutes. Online applications may take 1 to 3 working days for processing and verification by the concerned police station.

Author: Maloomati